/Adding Your Label Data

Adding Your Label Data

Learn how to fill in your label data in Labeliy — type it manually or import an Excel or CSV file, then map columns to your label's dynamic fields.

Once at least one element on your label has Dynamic Data turned on, an Add Data button appears in the top bar. Click it to open the Data panel, where you fill in the values that print on each label — one row per label.

Option 1 — Type It In Manually#

Click the Manual tab. You'll see a table with one column per dynamic element, plus a Quantity column.

  1. Click a cell and type a value
  2. Click Add New Row to add another label
  3. Set Quantity on a row to print more than one copy of that label
  4. Use the checkbox next to a row to include or exclude it from printing

To set the same quantity across many rows at once, use the Set quantity toolbar above the table — enter a number and choose Apply to all rows or, after checking a few rows, Apply to checked — instead of editing the Quantity cell one row at a time.

Use the Search rows... box to find a row in a long table. Click the download icon to export your current data.

Option 2 — Import a File#

Click the Import tab, then choose File as the data source.

  1. Click Download Template to get a spreadsheet with your label's exact column names already in place — this is the easiest way to avoid mapping errors
  2. Drag your file onto the drop area, or click to browse for it
  3. Labeliy accepts XLSX, XLS, and CSV files

Matching Your Columns#

After you choose a file, Labeliy shows each column from your file next to a Label variable dropdown, with up to three sample values from that column (e.g. "Red", "Blue", "Green") so you can confirm you're matching the right one before importing. Nothing is mapped automatically — pick the matching label variable for each column yourself.

Any label variable you don't map is listed as a warning ("won't get data from this file") so you can catch mistakes before importing. Click Import [N] rows when your mapping looks right.

Tip: Downloading the template first means your column headers already match — you can skip the mapping step entirely.

Once a file's imported, reopening the Data panel later shows a card with what you last imported — filename, size, when, and how many columns matched — even before you re-upload anything, so you don't lose track of where your data came from.

Finishing Up#

Click Done to close the Data panel. Changes apply to your label automatically — there's no separate save step for your data. Before you close it, check the panel's footer: it shows a live count like "12 rows · 24 labels will print", so you always know exactly how many labels you're about to generate.

Common Questions#

Can I import more sources later, like Google Sheets or a URL? The Data Source dropdown lists Google Sheet, URL, Shopify, and WordPress options, but they're marked "Coming soon" — only File import (XLSX, XLS, CSV) works today.

How many labels will print? Labeliy adds up every row's Quantity and works out how many sheets you need automatically — you'll see the live total in the Data panel's footer, and again on the Printing step.

Is there a limit on how many rows I can import? Each import can include up to 2,000 rows. A larger file is automatically trimmed to the first 2,000 rows, with a notice telling you it happened — split a bigger catalog into a couple of imports if you need more than that in one label run.

Next steps#